Free template · NDPS-linked record-keeping
Printable register formats matching the fields a de-addiction centre or pharmacy is expected to maintain for controlled substances, ready to fill by hand or adapt into a spreadsheet.
Modelled on the register structure used under state de-addiction centre rules such as Punjab's (Annexures C and D of the private centre SOP). Field names in your state's actual notified format may vary slightly, always cross-check against your own license conditions.
| Date | Medicine & strength | Opening stock | Received (supplier, invoice no., qty) | Total available | Dispensed, OPD | Dispensed, indoor | Total dispensed | Closing stock | Nurse / in-charge signature |
|---|---|---|---|---|---|---|---|---|---|
| Date of visit | Medicine (potency) | Quantity issued (tablets) | Treatment phase | Days supplied | Patient signature | In-charge signature |
|---|---|---|---|---|---|---|
Patient header fields to keep on file: name, contact details, unique registration/UID number, date of first registration, treating psychiatrist.
For morphine, codeine, oxycodone, hydrocodone, fentanyl and methadone, the drugs classified as Essential Narcotic Drugs (ENDs) under the 2014 NDPS Act amendment and 2015 NDPS Rules. Records must be preserved for a minimum of two years from the date of the last entry and produced to authorised officers on demand.
| Date | Opening balance | Received (consignment note / bill / invoice no.) | Qty received | Total | Qty issued / administered | Balance | Signature |
|---|---|---|---|---|---|---|---|
| Date | Patient name & ID | Prescriber | Medicine & strength | Quantity dispensed | Balance with patient | Signature |
|---|---|---|---|---|---|---|
Form 3H (main drug storage room record) follows the same structure as Form 3D, applied at the central pharmacy or store level rather than the ward level. An annual return is filed using Form 3-I.
Template, not a legal form. This is a practical starting point matching commonly required fields, not an official government form and not legal advice. Confirm the exact register format, retention period and reporting frequency required under your specific state's rules or your NDPS license conditions before relying on this for an inspection. See the full licensing guide for state-specific detail.
Sources: NDPS Rules 1985 (as amended) Forms 3C, 3D, 3E, 3H and 3-I via Ministry of Health guidance for Recognised Medical Institutions; Punjab Substance Use Disorder Treatment & Counselling and Rehabilitation Centres Rules, 2011, Annexures C and D.